Meeting Masters - Chuck Cook and Associates- Application Form Rules

RULES & REGULATIONS FOR CC&A'S TRADE SHOW/RECEPTION

1. REGISTRATION The exhibit fee includes one (1) six-foot or (1) eight-foot table, skirted, with ID sign. No chairs will be provided, and exhibitors are expected to stand at their table during the show. No more than two people are permitted to exhibit per tabletop, although multiple properties may be represented. Only two signs per tabletop will be provided. A drawing for a free tabletop in 2010 will be held at 4:30 pm for exhibitors only. You must be setup and ready before drawing. Application form and check must be received before any tabletop is confirmed. You will not be able to exhibit if payment is not received by August 1, 2009.

2. SETUP/TEARDOWN Exhibitors may set up beginning at 2 pm and must be completely ready by 4:30 pm.  They should vacate their space by 8:30 pm the day of the show.

3. SHOW HOURS Exhibit times are 5:00 pm to 7:30 pm.  No exhibitor may tear-down and leave early.  Exhibitors may eat between 4:30 and 5 pm before show opens or during show at their discretion.  Butler service will be provided during most of show to facilitate exhibitors remaining with clients at their tabletop.

4. SPECIAL NEEDS You must notify us well in advance if a phone line or electrical connections are needed.  Please note this on your application form.  University Center Club has limited availability for these.  Those desiring to place lights or signs atop their table should also advise us in advance, since all exhibitors desiring power, etc., must be placed against walls or have easy access to outlets.

5. CANCELLATION A 50% refund will be given if written cancellation notice is received before June 20^th.
There will be NO refunds after June 20^th.

6. WAIT - LISTING Applications received after all tables are sold will be wait-listed (in order applications are received) for availability of table space.  We make no guarantees of availability after the show is sold-out, usually by mid-June.

7. PRIZES/DRAWINGS Please give us a description in advance of any give-away or prize that will be given. We will gladly make the announcements and have your prize posted on a bulletin board where winners will take your card and come to your tabletop to claim their prize. Because of limited time and high number of give-a-ways, we encourage you to notify some winners by e-mail after the show, unless your prize is perishable or cannot be mailed. Some exhibit drawings must begin as early as 5:30 pm

8. DRAWINGS & GIVE-AWAYS Drawings will be limited to avoid distractions to exhibitor-client sales talks. Exhibitors may wish to hold separate drawings. Winners can be posted on bulletin board and instructed to visit exhibitors for their prize. Please notify us with description of prizes, preferably in advance or no later than on-site registration.

9. GENERAL CONDUCT The general rule is “Be A Good Neighbor.”  Do not obstruct or interfere with the view or space of another display, and do not bring visual or sound devices that may be objectionable to adjacent exhibitors.  Exhibitors may, however, conduct drawings or promote other give-a-ways to attract visitors to their display.

10. GOOD FAITH CC&A will make every good faith effort to provide space rented and to invite and have in attendance those association, government and corporate meeting planners and CEOs who constitute legitimate clientele for exhibitors present. Planners are invited from surrounding areas, including SGMP chapter in Gainesville.

11. LIABILITY Exhibitors shall save and hold harmless CC&A against and for any and all losses, costs, damages, liability, or expense arising from or out of or by reason of any accident or bodily injury or other occurrence to any person or persons, including the Exhibitor, its agents, employees and business invitees, which arises from or out of or by reason of said Exhibitor’s occupancy and the use of the exhibit premises or part thereof, CC&A assumes no responsibility for the safety of exhibitor’s property from theft or damage.

12. FORCE MAJEURE CC&A shall not be held responsible for any loss, damage, or delay due to strikes, lockouts, Acts of God, government restrictions, civil commotion, unavoidable casualty or other causes similar or dissimilar, beyond the control of CC&A.

13. RULES CHANGES CC&A reserves the right to make changes to these rules and to floor plans if and when such changes are considered best for the conduct or performance of the show, provided that such changes are non-discriminatory and not intended to penalize any particular exhibitor.  Affected exhibitors will be notified of any such changes.

14. DECORATING COMPANY If an official decorating company is chosen to provide setup, exhibitors will be notified.

1. REGISTRATION	The exhibit fee includes one (1) six-foot or (1) eight-foot table, skirted, with ID sign. No chairs will be provided, and exhibitors are expected to stand at their table during the show. No more than two people are permitted to exhibit per tabletop, although multiple properties may be represented. Only two signs per tabletop will be provided. A drawing for a free tabletop in 2010 will be held at 4:30 pm for exhibitors only. You must be setup and ready before drawing. Application form and check must be received before any tabletop is confirmed. You will not be able to exhibit if payment is not received by August 1, 2009.
2. SETUP/TEARDOWN	Exhibitors may set up beginning at 2 pm and must be completely ready by 4:30 pm. They should vacate their space by 8:30 pm the day of the show.
3. SHOW HOURS	Exhibit times are 5:00 pm to 7:30 pm. No exhibitor may tear-down and leave early. Exhibitors may eat between 4:30 and 5 pm before show opens or during show at their discretion. Butler service will be provided during most of show to facilitate exhibitors remaining with clients at their tabletop.
4. SPECIAL NEEDS	You must notify us well in advance if a phone line or electrical connections are needed. Please note this on your application form. University Center Club has limited availability for these. Those desiring to place lights or signs atop their table should also advise us in advance, since all exhibitors desiring power, etc., must be placed against walls or have easy access to outlets.
5. CANCELLATION	A 50% refund will be given if written cancellation notice is received before June 20^th. There will be NO refunds after June 20^th.
6. WAIT - LISTING	Applications received after all tables are sold will be wait-listed (in order applications are received) for availability of table space. We make no guarantees of availability after the show is sold-out, usually by mid-June.
7. PRIZES/DRAWINGS	Please give us a description in advance of any give-away or prize that will be given. We will gladly make the announcements and have your prize posted on a bulletin board where winners will take your card and come to your tabletop to claim their prize. Because of limited time and high number of give-a-ways, we encourage you to notify some winners by e-mail after the show, unless your prize is perishable or cannot be mailed. Some exhibit drawings must begin as early as 5:30 pm
8. DRAWINGS & GIVE-AWAYS	Drawings will be limited to avoid distractions to exhibitor-client sales talks. Exhibitors may wish to hold separate drawings. Winners can be posted on bulletin board and instructed to visit exhibitors for their prize. Please notify us with description of prizes, preferably in advance or no later than on-site registration.
9. GENERAL CONDUCT	The general rule is “Be A Good Neighbor.” Do not obstruct or interfere with the view or space of another display, and do not bring visual or sound devices that may be objectionable to adjacent exhibitors. Exhibitors may, however, conduct drawings or promote other give-a-ways to attract visitors to their display.
10. GOOD FAITH	CC&A will make every good faith effort to provide space rented and to invite and have in attendance those association, government and corporate meeting planners and CEOs who constitute legitimate clientele for exhibitors present. Planners are invited from surrounding areas, including SGMP chapter in Gainesville.
11. LIABILITY	Exhibitors shall save and hold harmless CC&A against and for any and all losses, costs, damages, liability, or expense arising from or out of or by reason of any accident or bodily injury or other occurrence to any person or persons, including the Exhibitor, its agents, employees and business invitees, which arises from or out of or by reason of said Exhibitor’s occupancy and the use of the exhibit premises or part thereof, CC&A assumes no responsibility for the safety of exhibitor’s property from theft or damage.
12. FORCE MAJEURE	CC&A shall not be held responsible for any loss, damage, or delay due to strikes, lockouts, Acts of God, government restrictions, civil commotion, unavoidable casualty or other causes similar or dissimilar, beyond the control of CC&A.
13. RULES CHANGES	CC&A reserves the right to make changes to these rules and to floor plans if and when such changes are considered best for the conduct or performance of the show, provided that such changes are non-discriminatory and not intended to penalize any particular exhibitor. Affected exhibitors will be notified of any such changes.
14. DECORATING COMPANY	If an official decorating company is chosen to provide setup, exhibitors will be notified.